Rules and Regulations
N.G.O. ‘DOKUFEST’ is initiator and organizer of the festival.
The DokuFest festival is an annual event based at the EUROPA Cultural Center, open-air theatre “LUMBARDHI” and House of Culture in Prizren. Other temporary venues in the city also serve for the organizational purposes of the festival. Prizren municipality as well as other associations, organizations, institutions and sponsors provides its subsidies.
DokuFest aims to promote film production in Kosovo and to support film making in general. In co-operation with film institutions and other film festivals in the region DokuFest aims to enhance quality of film production in Kosovo and the region.
1.1 The 13th edition of the festival will be held in Prizren, Kosovo from 16th until 24th of August 2014.
1.2 Submission of the festival is open for documentaries and short fiction films completed after January 1st, 2013. Duration for the short films and animations is limited to 30 min. No limitations in length for documentaries.
1.3 Films that promote racism, or any other form of intolerance, or those that promote pornography shall not be taken into consideration.
1.4 The management of the festival appoints independent international juries for each competition categories. The juries will decide about awards. The jury’s decision is final and jury does not need to justify their decision.
1.5 Films that have already been shown on Kosovo’s national televisions are not eligible for competitions unless the DokuFest’s selection committee has given specific authorization.
1.6 Screening formats: The festival is able to screen DCP, DIGITAL FILES (PRORES, MOV, MPEG), BLU RAY, DIGIBETA (PAL & NTSC), BETACAM SP (PAL), DVCAM and DV.
2.1 The festival program consists of competitions and special programmes:
BALKAN DOCUMENTARY COMPETITION: for documentaries from Balkan countries: (Kosova, Albania, Serbia, Montenegro, Greece, Bulgaria, Romania, Bosnia and Herzegovina, Croatia, Macedonia and Turkey).
INTERNATIONAL DOCUMENTARY COMPETITION: for short and feature length documentaries from all countries of the world.
HUMAN RIGHTS COMPETITION: for short and feature length documentaries dealing with the issues of human rights from all countries of the world.
GREEN DOC COMPETITION: for short and feature length documentaries dealing with problems as well as issues of protection of the environment from all countries of the world.
SHORT FILM COMPETITION: for short fictions and animations from all countries of the world
NATIONAL COMPETITION: for documentaries, short fictions and animations made in Albanian language and/or by filmmakers from Kosovo and Albania or co-produced with production companies from Kosovo and Albania.
SPECIAL PROGRAMMES: In addition to competitions festival presents a number of special presentations and thematically curated programs.
2.2 During the Festival five international juries select one winner in each of the competitions. Each prize goes to the director(s) of the winning films and each director receives a cash prize ranging from 500 – 1.500 Euros. In addition to the prize the juries can hand out a Special Mention within each competition category.
2.3 After accepting the invitation to participate in one of the competition categories, the film in case cannot be withdrawn.
2.4 Participants are urged to make available all requested publicity material for promotion.
2.5 Producers and distributors of participating/winning films are requested to include in future promotional material the mention of participation in/winner of official competition at DokuFest 2014- 13th International Documentary and Short Film Festival, along with the Festival’s logo, available on request by e-mail at firstname.lastname@example.org
3.1 Festival will present following awards:
BEST BALKAN DOCUMENTARY AWARD endowed with 1.500 Euro in cash and a trophy
BEST INTERNATIONAL FEATURE LENGTH DOCUMENTARY AWARD endowed with 1.000 Euro in cash and a trophy
BEST INTERNATIONAL SHORT DOCUMENTARY AWARD endowed with 500 Euro in cash and a trophy
BEST SHORT FILM AWARD endowed with 500 Euro in cash and a trophy
BEST NATIONAL FILM AWARD endowed with 500 Euro in cash and a trophy
GREEN DOC AWARD endowed with 1.000 Euro in cash and a trophy
AUDIENCE AWARD endowed with 1.000 Euro in cash and a trophy
HUMAN RIGHTS AWARD endowed with 1000 Euro in cash and a trophy
VAT will be excluded from the award amount as per Kosovo applicable laws on VAT.
4. SUBMISSION DEADLINES AND MATERIALS
4.1 Submission of the film represents agreement with the regulations of the festival. It is the policy of the festival not to offer comments or reasons for not including a submitted film in the program. THE SUBMISSION DEADLINE is 01 April 2014 for international films and 15 April for national film submissions.
The festival is not in obligation to view late entries.
4.2 The applicant is requested to send the following:
- A completed online entry form
- A link to Vimeo or similar secured online platform for viewing
- If no link available then two DVD’s (region 0 or 2) of the film. The DVD’s must be labeled with the title, director’s name, length, format, subtitling (if any).
- Synopsis of the film (in English).
- Dialogue list of the film
- Biography, filmography and a photo of the director.
- One or more high resolution stills from the film (electronically).
- Full cast and credit list
The Festival prefers to receive as much material as possible electronically
NB: EPK with selected clips for press use in TV is required for all films selected for competitions.
4.3 None of the above listed submission enclosures will be returned.
4.4 All submissions, documentation materials and screeners must be sent by ordinary (air) mail to:
DokuFest-Int.Documentary and Short Film Festival
Att: Programme Dept.
Marin Barleti st.nn
REPUBLIC OF KOSOVO
Phone: +381 29 233 718
Fax: +381 29 233 718
4.5 Please mention “Temporary export. For cultural purpose only. No commercial value. Insurance value for custom purpose only. No commercial transaction involved.” and mark “No value”, or not more than “10 US$”.
4.6 In addition, films can also be submitted using online submission platform REELPORT at www.reelport.com
5.1.1 In order to compile the Festival Catalogue, for each selected film the Festival must receive a duly completed entry form and requested materials as stated in paragraph 3.2. The requested materials should be sent/submitted as soon as possible upon acceptance of the invitation, but not later than July 10th, 2014. The Festival accepts no liability in the event that its publications reproduce inaccuracies in submitted materials.
5.1.2 Catalogue writings are entirely at the discretion of the Festival.
5.1.3 In principle the catalogue will include the following technical and artistic credits: original title, international title, country(ies) of production, year of production, premiere status, format, length, director, production company, producer, distribution company, camera, editing, sound, music and main cast.
Press and Publicity
5.2.1 The owners of the films participating in the Festival are requested to send separately an adequate amount of electronic press kits (EPK) and stills to be made available to the Festival Press Office for distribution to the press and Festival guests.
5.2.2 After official selection of a film the Festival is qualified to use excerpts from the film, with a maximum of 3 minutes, nationally and internationally for promotional purposes (for documentaries and short films, the total duration of the excerpts is not to exceed more than 10% of the film running time).
5.2.3 For promotion of the whole selection and of each selected film, the Festival website is allowed to use any photo or digital film clip (less than 3′ duration).
6. DISPATCH OF THE PRINTS/VIDEO CASSETTES OF SELECTED FILMS
6.1 Detailed print/video shipment information will follow upon acceptance of the film.
6.1.1 Unless authorized by the Festival, the print/video must be made available for the whole festival period and the print/video must arrive in Kosovo before August 1st 2014. The sender is requested to inform the Festival on the means of dispatch, date of shipment and Airway bill number. In case the Festival will share the print/video with another festival it is the responsibility of the participant to inform both festivals of correct shipping addresses and all contact details.
6.1.2 The film must be sent prepaid by sender. No collect shipments are accepted unless authorized by the Festival. The Festival will pay for the return transportation charges, excluding any additional costs for tax and custom clearance in country of return.
6.1.3 A pro forma invoice must accompany the print/video stating the name of the sender, the title of the film, format, length, and number of reels and whether it is in color or black and white. Please state: “Temporary export. For cultural purpose only. No commercial value. Insurance value for custom purpose only. No commercial transaction involved.”
6.2 All prints will be returned within four weeks after the Festival. It’s the responsibility of each participant to inform the Festival in due time on (any change in) the details of the return address as well as the desired date of arrival at the return address.
6.3 The insurance of the copies comes into effect the moment the film has arrived at the Festival’s office or has been received by the agent at Prishtina Airport. The insurance remains in effect until the film is reshipped. In case of damage to or loss of a film during the Festival, the Festival is only responsible for the costs involved in making a new print or replacing the damaged reel(s) based on the current laboratory rates for ordering a standard print.
6.4 Damage to the film print must be reported to the Festival in writing within a month after return and prior to any following screening. Any claims will be judged by the reported state of the print. The insurance does not cover any damage during normal screening use.
Entry and participation of films implies unconditional acceptance of the regulations. In unspecified cases, the Festival Management will make a final decision.